How To Improve Productivity In A Business

With employees losing an average of five hours per week to IT-related issues, productivity problems go far beyond just an annoyance for business owners. They’re a hidden cost that adds up fast!

The good news is that it doesn’t have to be this way for your business. By using the right IT solutions, you can cut wasted hours, streamline work processes and get more done with less friction. 

From automation tools to smarter communication systems, today’s technology can completely transform the way your business operates, so let’s dive into 6 of the most practical, IT-driven ways to improve your productivity.

1. Stay ahead of IT issues with proactive IT support

Nothing brings a halt to productivity faster than a system crash, a network outage or an email server going down in the middle of a busy workday. The problem is, many businesses still take a reactive approach to IT, only picking up the phone when something breaks. 

While this might seem cost-effective in the short term, it often leads to hours of lost time and unnecessary disruptions that could’ve been avoided. That’s where proactive IT support can make a world of difference. 

With managed IT services from an experienced provider like ADITS, your systems are monitored around the clock. Potential issues are spotted early, often before they impact your day-to-day operations, and are resolved quickly to prevent costly downtime. 

The result? Staff spend less time waiting on fixes and more valuable time focused on productive, revenue-generating work.

2. Streamline communication with Cloud tools

Email alone won’t cut it anymore, especially for teams that need to collaborate quickly across departments, offices or even time zones. Cloud-based collaboration tools like Microsoft 365 make communication fast and effortless. 

Whether it’s chatting in Teams, collaborating on a shared document, or jumping into a virtual meeting, these platforms keep everything connected. Here’s what’s capable with cloud tools:

• Work from anywhere.
• Access the latest files in real-time.
• Stay aligned through shared calendars and project tools.
• Communicate instantly with fewer back-and-forth emails.

All of this means your team spends less time chasing updates, digging through email threads or waiting for files to be sent over. This often results in faster decision-making, fewer delays and more time spent maximising productivity.

3. Automate repetitive tasks

Have you ever thought about how much time your team spends on repetitive tasks like data entry or report generation? Studies show it’s as much as 19 workdays every year! 

Automation tools can take care of these everyday time-sinks. With platforms like Microsoft Power Automate, Zapier, or customised workflow tools, you can:

• Automatically generate reports at the end of each week.
• Set up triggers for follow-up emails after form submissions.
• Route helpdesk tickets or service requests to the right team member.
• Sync information between apps without manual input.

A well-planned automation strategy can save hours per week across departments—and not to mention massively reduce human error while you’re at it.

4. Use the right devices (and keep them updated)

When your computer drags its feet just to power on, it can be hard to stay focused and productive. Slow or outdated hardware doesn’t just test your patience; it frustrates staff, slows down daily tasks, and often leads to more calls or requests to your IT team for help.

That’s why, for those learning how to improve productivity in a business, investing in modern, high-performance devices is a must. Even small hardware upgrades, such as faster processors, more memory space or solid-state drives (SSDs), can dramatically reduce wait times and keep your team on moving without unnecessary interruptions.

5. Improve decision-making with smart data tools

Another way IT boosts productivity? By helping you make faster, smarter decisions. With the right data analytics and reporting tools, you get real-time visibility into how your business is really performing. That means clear insights into things like:

• Sales trends.
• Staff workloads.
• Customer behaviour.
• Project timelines and budgets.

When your data is organised, accessible, and up to date, it’s easier to spot inefficiencies, uncover opportunities, and take action quickly. Whether it’s through Microsoft Power BI or custom-built dashboards, your IT provider can help turn raw numbers into meaningful insights, so you can make well-informed decisions every day.

6. Protect your time with cyber security measures

While many business owners understand that cyber attacks can be costly, they often underestimate just how much time and productivity these incidents can steal. Phishing scams, ransomware and other threats can grind operations to a standstill. 

In fact, even a simple data breach can force your team into crisis mode, putting day-to-day work on hold. That’s why strong cyber security can protect your business and help you stay productive at the same time.

With ADITS, you get more than just basic security. Their expert team takes a proactive, multi-layered approach to safeguarding your business. That means:

• Implementing advanced security across networks, devices, and cloud platforms.
• Training your team to recognise phishing scams and avoid risky behaviour.
• Monitoring your systems around the clock to detect threats early.
• Creating a disaster recovery plan to minimise downtime and get you back online fast.

Ready for increased productivity with expert IT support from ADITS?

With ADITS by your side, you don’t have to waste time battling slow systems, scattered communication or constant IT hiccups. We’ll help you set up smarter tools, automate the repetitive stuff, and keep everything running securely in the background, encouraging employees to focus on what really matters.

Let’s unlock better performance for your business and make technology work for you. Talk to the team at ADITS today!