What Microsoft’s License Changes Mean for NFPs: Act Before July 2025

Microsoft is ending its donation program for two of its most popular NFP plans: Microsoft 365 Business Premium and Office 365 E1. From  July 1st 2025, these plans will no longer be offered as free (donated) licenses to eligible NFPs. 

If your organisation is currently using these donated licenses, you’ll need to take action soon. After the 1st of July 2025, you won’t be able to renew them. At that point, Microsoft will automatically cancel affected licenses at your next renewal date. 

Worse, if you haven’t moved your data or switched to a different license, you’ll lose access to that data, 90 days after cancellation. 

What’s Not Affected? 

Discounted Microsoft licenses and one-time-purchase software are not impacted.  

  • Discounted Microsoft 365 plans will continue to be available. 
  • On-premises software (such as Office 2024 or Office for Mac) can still be purchased outright and used indefinitely. 

What NFPs Should Do Now 

To avoid losing access to key data and services, NFP users are strongly advised to: 

  • review which licenses you’re currently using 
  • back up your files and data 
  • explore discounted NFP-friendly Microsoft license options 
  • consult your IT provider or Microsoft partner for tailored guidance.  

NFPs are recommended to transition to a different license type well before your next renewal date to ensure a smooth handover and no data loss. 

Microsoft’s Position, and Why Timing Matters 

While Microsoft hasn’t shared a detailed explanation for ending the donation program, the company has acknowledged the impact on NFP organisations. In a statement to The NonProfit Times, a Microsoft spokesperson said: 

We’re committed to making this transition smooth and are working closely with partners to provide clear guidance and hands-on support. 

In the meantime, it’s essential to understand how your renewal timing affects your transition period. 

Annual renewals before 1 July 2025 will remain active for a full year. 

For example, if your annual license renews on 15 June 2025, it will stay valid until 14 June 2026. 

Monthly renewals, however, expire much sooner. 

If your monthly license renews on 15 June 2025, it will expire one month later, on 14 July 2025. 

If you’re on a monthly contract, it may be wise to switch to an annual license before 1 July 2025. This will give you more time to plan, prepare, and transition to a new license, without risking service disruptions or data loss. 

What Are Your Options? 

If your organisation is currently using one of the soon-to-be-discontinued Microsoft donation licenses, you’ll need to transition to a different Microsoft plan before your renewal date. 

The silver lining is that there are still several, affordable paths forward. 

Here are some viable options you may like to consider: 

  • Microsoft 365 Business Basic is still available as a donated license for eligible NFPs.
  • A range of discounted Microsoft 365 and Office 365 plans remain available, offering up to 75% off retail pricing.
  • If you prefer a one-time purchase, you can move to Office 2024 for Windows or Mac.

Need support with the transition? Our team can help you review your current licenses, explore the best-value options and plan a smooth switch. Book a consultation today to get started.

How the End of Support for Windows 10 Will Impact Your Business

This year, Microsoft is intensifying its push to encourage millions of users still holding onto Windows 10 to upgrade before the operating system reaches its end of life in October.  

What does this mean for your business? Simply put, security risks are increasing, and Microsoft is urging all users to upgrade now to Windows 11 to protect your devices and data. 

But there’s more. Microsoft made another critical announcement that may affect your teams and encourage you to act sooner, rather than later: Microsoft 365 Apps will no longer be supported on Windows 10 devices after 14 October 2025. 

This means that to continue using Microsoft 365 Apps on your business devices, upgrading to Windows 11 is required.  

Extended Support is Available, But the Clock is Ticking  

For businesses still relying on Windows 10, Microsoft offers a temporary solution: a $30 (per device), 12-month extended support option.  

This service allows businesses to continue receiving critical security updates and bug fixes after the official Windows 10 EOS (end-of-support) date. While this can buy you some extra time, it only covers security updates, not new features or improvements.  

If your business plans to keep using Windows 10 beyond this period, this option may be worth considering – but it’s only a short-term fix. To ensure long-term compatibility with Microsoft 365 Apps and stay ahead of security threats, upgrading to Windows 11 will eventually be necessary. 

Note: If you’re considering opting for a longer extension, you’ll be facing significant costs to maintain an outdated version of Windows, potentially diverting resources away from more strategic, future-focused investments.  

Applications May Still Run, The Real Risk Is Security 

Microsoft’s support document on this topic simply states: Microsoft 365 apps will no longer be supported on Windows 10 after it reaches end of support – similar to how they’re no longer supported on older versions like Windows 7, 8, or 8.1. This will apply to Windows 10 starting in October 2025. 

But it also reassures users, saying: “If you’re running Microsoft 365 on a Windows 10 device, the applications will continue to function as before. However, we strongly recommend upgrading to Windows 11 to avoid performance and reliability issues over time. 

For your business, this means that while Microsoft 365 may continue to work on Windows 10 in the short term, the risk of running into performance problems or software hiccups increases as time goes on. The major risk? The lack of Windows 10 security updates (without a paid extended support option).  

As security threats evolve, staying on an unsupported operating system could expose your business to vulnerabilities. 

The Hardware Hurdle – Are Your Devices Ready for the Upgrade? 

A major issue for many businesses is that many Windows 10 PCs simply don’t meet the hardware requirements to upgrade to Windows 11. 

As Microsoft says: You need to confirm your PC meets the minimum system requirements for the update.  

For businesses with older devices, this may mean the only option could be purchasing new PCs.  

The implication of Microsoft branding 2025 as the “year of the Windows 11 PC upgrade” is to encourage businesses to upgrade their hardware. It’s hard to say, though, whether this push will ease the burden for companies, especially those facing the challenge of upgrading their entire fleet of PCs to meet the new system requirements. 

Perhaps surprisingly, market share for Windows 10 has grown over the past two months (despite the push for users to adopt Windows 11), instead of declining. There will be more information about this trend in 2026, but for now, it seems Windows 10’s grip on the market isn’t loosening as quickly as Microsoft anticipated. For the time being: expect more messaging from Microsoft encouraging you to upgrade immediately.   

Don’t Leave Your Business’s Security to Chance   

In case the urgency of this upcoming change hasn’t quite hit home yet, Microsoft’s latest warning came on the same day as one of its biggest Patch Tuesday releases in years. This release was packed with fixes for multiple zero-day vulnerabilities – the kind of security flaws hackers love to exploit before there’s a fix. 

To reiterate, this is the real concern: once Windows 10 hits end of support, those critical security updates stop. If you’re still running Windows 10 after that, your business may be wide open to cyber threats without a safety net. Hopefully this latest wave of emergency patches is enough to make you rethink the downsides of sticking with an outdated system.  

Avoid last-minute scrambles and plan the next steps today for your business. Book a free consultation today to get expert advice about upgrading, securing your systems and ensuring your business stays productive and protected. 

  

How Microsoft’s New Innovation Hub Can Transform Your Business

Microsoft has officially opened a new facility in Australia to help local customers take their digital capabilities to the next level, harness AI opportunities and implement cutting-edge technology.  

The multi-million-dollar, state-of-the-art Innovation Hub is located in Microsoft’s North Sydney Office. A vibrant, collaborative environment, the facility is a place for businesses to connect with Microsoft experts, drive innovation and solve pressing challenges in an ever-changing digital landscape.  

This investment builds on Microsoft’s commitment to keeping Australia at the leading edge of the global digital economy, with AI as a key driver of innovation.  

It is part of a global network of more than 40 Microsoft Innovation Hubs through North America, Latin America, EMEA and Asia. As the first Australian location, it marks a major step in Microsoft’s collaboration with Australian businesses, customers, and partners.

 

Strengthening Australia’s Position in the Digital Economy 

The official opening was well-attended by Microsoft customers, partners, business leaders and government representatives. Among participants was New South Wales Government Minister for Innovation, Science and Technology, The Hon. Anoulack Chanthivong, who said:   

The Microsoft Innovation Hub is a timely addition to our state as we continue developing the Innovation Blueprint to strengthen NSW’s position in the digital economy. Facilities like these empower our local businesses to experiment, innovate and compete globally. Microsoft’s investment underscores the growing importance of partnerships that support a resilient, forward-looking economy.”  

Managing Director at Microsoft Australia and New Zealand, Steven Worrall shared: “We’re thrilled to launch the Microsoft Innovation Hub in Sydney. It’s a unique space where we can help customers take their ideas to the next level by providing tailored, immersive experiences in consultation with our experts.  

This facility is not just about showcasing Microsoft’s latest technologies, it’s about co-creating solutions with our customers that deliver real business value. 

 

Turn your technology vision into reality  

For local businesses, a visit to the Innovation Hub could be instrumental in advancing your technology vision. It offers personalised, customer-first services that can guide you from ideas to implementation. You’ll be invited to collaborate with senior Microsoft technology architects and experts, either through single or multi-day arrangements.  

What can you expect? Services include:  

  • Business Envisioning – Applying human-centred design, Microsoft specialists can help you uncover opportunities, overcome challenges, prioritise use cases, and map out a strategic path to innovation.
  • Solution Envisioning – Engage in strategic business and technical discussions with Microsoft to define clear objectives, set a clear direction and co-create solutions. 
  • Architecture Design – Create bespoke technology architecture that seamlessly integrates business and technical needs, while aligning with best practices and industry standards. 
  • Rapid Prototyping and Hackathons – Bring ideas to life through hands-on prototyping, interactive demonstrations, and iterative development to refine and validate technology.  

 

Access Personalised, Interactive Spaces to Unlock Potential 

It’s clear Microsoft is committed to an experiential, customer-centred approach. The Hub offers a number of immersive experiences in spaces such as: the Envisioning Theatre, the Experience Zone and the Innovation Factory.  

The Envisioning Theatre  

Typically part of the solution envisioning process, technical architects guide customers through the Envisioning Theatre to visualise potential solutions or explore relevant partner/Microsoft demonstrations.  

The Experience Zone 

The Experience Zone is an interactive environment that focuses on a range of themes and industries, including: accessibility, education, energy, financial services, health care, manufacturing, retail and sustainability. 

For example, the “healthcare” experience features a real hospital bed that monitors patient vitals and serves as a tool for teaching demonstrations. The bed can also integrate with a Microsoft HoloLens device, enabling detailed visualisations of the human body and medical conditions. 

The Innovation Factory 

The Innovation Factory is another interactive space for customers to collaborate with Microsoft experts to build both software and hardware – a direct reflection of the company’s focus on continuous learning and innovation through rapid prototyping and special projects. 

Technology Showcase  

To offer tailored, industry-specific experiences, Microsoft has partnered with industry advisors to demonstrate the real-world impact of advanced technologies, such as generative AI. This includes “persona-driven” demonstrations, which are designed to address local business challenges. It also adds to Microsoft’s global catalogue shared across the Innovation Hub network. 

Overall, the Hub has a flexible design that allows multiple customers to work together and explore technology solutions. Engagements are tailored, customer to customer, with the goal of guiding you through spaces aligned with your transformation journey. 

The company anticipates over 300 customer engagements in its first year. So, if it’s something your business is interested in exploring, it’s worthwhile securing your spot!  

 

Positioning Australia as a Global Leader in AI  

Artificial Intelligence (AI) is transforming how people, technology and data interact in everyday life. But the pace of change is exponential. Microsoft’s Sydney Innovation Hub also underscores the company’s commitment to ensuring Australian businesses are well-positioned in the emerging AI economy. One of its primary focuses is empowering local businesses unlock the full potential of this transformative technology.  

According to recent research, Australian businesses realise a $3.50 return for every $1 invested in generative AI. The study also found deploying AI can take less than 7 months, with organisations seeing returns on this investment typically within 14 months.  

Some of Australia’s largest, longest standing organisations, like Coles and TAL Insurance, in strategic partnerships with Microsoft are already accelerating efficiency and innovation with AI. They’re using AI to enhance the employee experience, redefine customer engagement, optimise business processes and drive innovation.  

Motivated to unlock your business’s potential with Microsoft solutions? Get in touch with our knowledgeable experts.  

Catch up on Microsoft Ignite 2024

Technology often drives business success, so you need to stay ahead of the curve. That’s also why Microsoft holds the its annual event Microsoft Ignite, so business leaders can gain valuable insights into the latest tech advancements. While Microsoft Ignite 2025 is still months away, you can catch up on highly useful resources from the event.  

Watch On-Demand Videos from Microsoft Ignite 2024 

For those who were not able to attend any portion of Microsoft Ignite, there is a wealth of on-demand content. Access recordings of key sessions to stay updated on the latest trends and technologies. For example, Unlock the Value of Microsoft 365 Copilot and Copilot Studio demonstrates new capabilities and real-world examples that could help teams enhance productivity and transform business processes. Those who want to discover how to safely integrate AI and leverage it to strengthen your cyber defences can watch Security Innovation to Strengthen Cyber Defense in the Age of AI. It presents the latest security innovations to help safeguard, detect, and respond to emerging cyber threats.  

 

Access Curated Resources and Key Announcements 

Microsoft Ignite provides a range of business technology resources that can give you valuable insights. These include: 

  • How Toyota uses AI for powertrain development, information collection, decision-making, boosting productivity, and innovating vehicle design 
  • Top 10 Zero Trust Security Controls you can implement right away to improve your security posture, using tools you may already have 
  • Harnessing the power of data and AI in healthcare and life sciences, optimising workflows, enabling better outcomes, and adopting AI responsibly 

Catch up on news and announcements that could impact your organisation, on topics such as security innovations, AI transformation, and new IT tools. 

 

How Microsoft Ignite Can Drive Your Success 

Why is Microsoft Ignite important to business? How can the event’s resources help your organisation move ahead? 

Transform Your Business Through AI 

Attending the event can help you discover how AI can revolutionise your operations, from automating routine tasks to providing deep insights into your data. You could also learn about the latest in cloud technology and how it can enhance your organisation’s efficiency and scalability. 

Explore Tech Strategies, Apps, and Tools 

At Microsoft Ignite, you can explore new ways to develop and deploy applications that meet your specific needs. Topics like security in the age of AI are also discussed, where participants can understand better the best practices for protecting data and ensuring compliance in our digital world. 

Save on Resources and Operational Costs 

By adopting the latest technologies showcased at Microsoft Ignite, organisations can reduce costs. AI and cloud solutions can automate routine tasks, reduce the need for physical infrastructure, and improve resource allocation. 

Adopt Technologies That Scale with Your Business 

As your organisation grows, the technologies presented at Ignite can scale with you. Whether you’re a small nonprofit or a large healthcare provider, these solutions are designed to adapt to your evolving needs. 

Enhance Communication and Elevate Teamwork 

Tools like Microsoft Teams are highlighted at Ignite and can improve communication and collaboration within your organisation. Streamline your workflow, whether scheduling meetings, sharing documents, or coordinating projects. 

 

Get Future-Ready at Microsoft Ignite 2025 

Microsoft Ignite’s origins date back to 1993, when it was initially known as TechEd. The first TechEd conference was held in Orlando, Florida. The event was then rebranded in 2015 to Microsoft Ignite, marking a new era for Microsoft’s annual conference. Since then, it has provided opportunities for participants to network with industry experts and discover innovative solutions to propel their organisations forward. 

Microsoft Ignite 2025 will take place the week of November 17 in San Francisco. It promises to be a game-changer for businesses, as it will showcase the latest advancements in AI, cloud infrastructure, app innovation, and security. 

To learn more about harnessing tech innovations to move your organisation forward, schedule a free consultation with ADITS today. 

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