Tag: managedit

In 2020, Northside Clinic was ordered by the Privacy Commissioner to pay $16,400 in damages to two patients after sending their information to the wrong email address. It was a simple mistake – but a costly one.

The clinic breached the Australian Privacy Principles (APPs), specifically APP 6, which details information disclosure provisions, and APP 11, requiring entities to take reasonable steps to protect personal information they hold.

(By the way, did you know that there’s one simple solution that could have helped Northside if they used it? Read it towards the end of the article.)

Is Your Medical Practice Compliant with the Privacy Act?

What are the APPs that Northside violated anyway? They are the 13 privacy principles that stand as “the cornerstone of the privacy protection framework in the Privacy Act 1988.” They specify the standards, rights, and obligations around personal information when collected, used, and disclosed by any entity. Violations can lead to regulatory action and penalties that can reach $10 million.

Are you sure your medical practice follows the entire Privacy Act 1988 (Cth)? Are you knowledgeable about all the APPs?

Who do you consult about privacy laws and how do you ensure your compliance?

Data Privacy Policies You Should Know About – and Comply With

Test yourself: Go through some of the salient points of our privacy laws below. If you know and comply with each, tick it off:

• Collect information only if needed, for a specific purpose.
• Information you collect and store must be relevant and up-to-date.
• You must inform the person about the purpose for collecting their information.
• Disclose to the person the identity of the one who will receive the information.
• Never collect information without consent, unless: the law allows it; it is necessary for a health service; serious, imminent threats to life or health exist; or it is required for management, research, or statistical purposes.
• Make sure you protect the information from being lost, misused, accessed with no authorisation, modified, or disclosed.
• Destroy information when no longer needed.
• You may only use or disclose information for the primary purpose why it was collected, unless: the person has consented otherwise, the purpose is related to the primary purpose, it is required for research or statistical purposes.
• Only disclose information to a responsible person.
• You must allow persons access to information about them.
• Access to information should be withheld when: it poses a serious threat to life or health, the privacy of others will be affected, information is related to existing/anticipated legal proceedings; access would be unlawful; there is a law enforcement or national security issue.

They are surely not exhaustive, but pretty much cover the gist of data privacy policies. So, how many of them do you know and follow?

Does your medical practice have all your bases covered? One of the ways you can ensure compliance is by having IT services provider to help you.

7 Ways IT Services can Help You Comply with Privacy Laws

IT services can enhance your compliance efforts while strengthening your data security. Below we list seven ways they can do help you:

1. Privacy & Data Protection

With IT services, it can be easier for you to comply with privacy and data protection measures such as the Australian Privacy Act and the My Health Records Act. They can help you implement secure storage solutions, access controls, encryption, and regular audits to protect patient information.

• Secure storage solutions can help ensure your patient information cannot be accessed by unauthorised persons. This works best with proper access policies that set controls on who can access your data.
• With data encryption, patient data will be unreadable to unauthorised individuals, on the slim chance that they are able to gain access.
• You can have regular IT audits, which can help identify security vulnerabilities, compliance with regulations, and employee training gaps.
• In case of a cyber breach, system and data backups can ensure that downtime will be minimised, and data can be quickly restored.
• Overall, IT services can help to elevate your cyber security maturity level. This can be a clear demonstration that your medical practice is seriously taking steps to protect patient data.

2. Health Identifiers Service

An IT services provider might help your medical practice to integrate with the Australian National Health Identifiers Service (HI Service), ensuring accurate patient identification and compliance with the Healthcare Identifiers Act. This enables seamless sharing of health information across different healthcare providers.

3. eHealth Record Systems

To ensure compliance with relevant regulations, IT services can help you set up and manage electronic health record (EHR) systems. This includes secure access, proper data handling, and integration with other clinical systems.

4. Clinical Coding & Documentation

IT services can supply tools and systems that support accurate clinical coding and documentation practices. This will allow you to comply with the Australian Coding Standards and improve the quality and integrity of medical records.

5. Telehealth & Telemedicine Solutions

Telehealth and telemedicine solutions that comply with the guidelines set by the Australian Digital Health Agency could be another benefit of having IT services. Those could include secure video conferencing platforms, remote patient monitoring, and data privacy considerations.

6. Secure Messaging Solutions

You may be able to more easily adopt secure messaging platforms that comply with the Secure Messaging Industry Offer (SMIO) framework. This ensures secure communication and interoperability between healthcare providers while protecting patient information.

7. Compliance Auditing & Reporting

Conducting regular compliance audits and generating reports can be made easier with IT services, helping to ensure adherence to relevant regulations. This includes monitoring your access logs, tracking security incidents, and providing evidence of compliance for regulatory authorities.

Getting Help

If compliance feels like an overwhelming task, there’s a chance that an IT solutions provider can help you. ADITS, for one, has worked with healthcare and medical professionals in past years. To enquire about our IT services, contact our friendly team at 1300 361 984 or request a free consultation now.

(You can also ask us about that one simple solution that could have helped Northside – but the short answer is Microsoft Outlook, which has an email recall feature.)

Not Riskless but Less Risk

Having IT services won’t guarantee 100% foolproof compliance, but IT professionals can guide you and alert you to potential issues, helping to reduce risks related to data privacy. By leveraging IT services, organisations in Brisbane, Townsville, and beyond can enhance compliance efforts, strengthen data security, and meet the ever-evolving regulatory demands of the healthcare industry.

“The glory of medicine is that it is constantly moving forward.”
– Dr. William J. Mayo

Healthcare is constantly changing. Medical professionals are always updating their knowledge and skills to provide the best possible care for their patients. They also have an array of tech tools and devices to help them, though some healthcare practices are often burdened with IT-related issues.

Managed IT Service Providers (MSPs) can play a crucial role in how medical practitioners do their work. An MSP’s expertise can help solve problems like:

• “How can the tech tools I use work together smoothly?”
• “How can I make sure that patient information is safe?”
• “Are there IT platforms that are easier for me to use?”
• “What kind of IT training is best for our team?”
• “Where can we get support for IT issues?”
• “How can we minimise disruptions?” 
• “How can we reduce time spent on technical IT stuff?”

With comprehensive IT support, cutting-edge solutions, and expert guidance, an IT services provider can empower a healthcare expert to focus on what truly matters: delivering outstanding patient care.

How can Healthcare IT Services Help Medical Professionals?

The transformative impact of suitable IT support on healthcare can be summarised in these five ways:

• Enhance Patient Care with IT Support
• Protect Patient Data with Solid Cyber Security
• Streamline Healthcare Operations by Getting on the Cloud
• Reduce Your Risks with Reliable Disaster Recovery Solutions
• Get More Efficient with IT Consultancy Services

1. Enhance Patient Care with IT Support

With an IT support team keeping their tech infrastructure running smoothly, doctors, nurses, and medical staff can focus their time and energy on providing high-quality care to patients.

You can have streamlined workflows and optimised patient outcomes with expert IT in the background. They can help you with stuff like managing electronic health records (EHR) and troubleshooting medical devices.

Timely and effective troubleshooting for medical equipment and software is extremely needful. Technical disruptions to immediate care are unwelcome. You need swift resolutions to IT-related issues, especially during critical moments. You would want to minimise slowdowns, maximise patient safety, and seamlessly do your important duties.

In a hospital with a complex interconnection medical devices and software systems, one malfunctioning component or a software vulnerability could easily impact other patient care areas. A tech support team can provide proactive monitoring and regular updates to pre-emptively address potential issues before they escalate.

2. Protect Patient Data with Solid Cyber Security

Data protection is a huge deal in the healthcare field. As cyber criminals get craftier, you must become smarter in protecting your systems from data breaches and ransomware attacks. If things go wrong, your patients’ privacy could be at risk, the practice could lose money, and its reputation could take a hit.

That’s where an IT consultant can be your best friend, ready to help with healthcare cyber security solutions and measures. They’re always clued in on the latest security trends and rules, which means they can help shield your practice from cyber threats.

An IT team can set up firewalls, vigilant intrusion detection systems, and solid endpoint protection, as well as other powerful security tools. They will even teach your team how to stay cyber safe.

On top of that, an MSP can help you follow industry-specific regulations like HIPAA, GDPR, and Australia’s Privacy Act. They can make sure your practice is adequately updated with risk assessments, safeguards, and staff training on data protection.

When your systems and data are in good hands, you can focus on giving your patients the best possible care.

3. Streamline Healthcare Operations by Getting on the Cloud

Cloud computing has transformed the way healthcare practices operate. You can save money by eliminating the need for expensive on-premises infrastructure and hardware upgrades. Cloud computing can permit access to powerful IT resources and software on a pay-as-you-go basis, helping you to reduce costs.

Scalability is another key advantage of cloud computing for healthcare providers. As patient demands fluctuate, the cloud can allow you to easily adjust your resources based on your needs. You can utilise this this flexibility when expanding EHR storage or accommodating increased traffic to a telehealth platform.

Storing data in the cloud also ensures secure protection, with advanced encryption and access controls in place. Safeguard patient data from hardware failures, natural disasters, and cyberattacks by doing cloud backups. Backups provide peace of mind and can enable efficient disaster recovery and business continuity measures.

Transitioning to the cloud can seem daunting, but the right IT providers can assist you throughout the process. They can ensure a smooth transition while addressing potential challenges such as data migration, application compatibility, and compliance requirements.

4. Reduce Your Risks with Reliable Disaster Recovery Solutions

The consequences of an IT disaster for healthcare practices can be a nightmare. You don’t want to lose critical patient data due to a system failure or a malicious cyberattack. It can compromise patient privacy and confidentiality, disrupt your daily operations, and lead to costly downtime.

The impact can blow up further. You could face reputational damage, suffer loss of trust, and get billed with regulatory penalties. It’s a recipe for a major headache – but not if you have an MSP.

A good IT services company will have the expertise in disaster recovery solutions. They can help you develop and implement comprehensive plans to minimise downtime and safeguard critical data. They should work closely with you to assess vulnerabilities, identify potential risks, and design tailored strategies to ensure business continuity.

A dependable IT support team can help you create data backups, implement failover systems, and establish offsite data storage – to help you in case of hardware failures, natural disasters, or cyber threats.

Partnering with an IT solutions provider can give you peace of mind, knowing you are ready for such unfortunate events. Their swift response and recovery measures will ensure you can keep providing quality care without skipping a beat.

5. Get More Efficient with IT Consultancy Services

Healthcare IT support services are pivotal in identifying inefficiencies. Your IT consultant can bring a fresh perspective and deep industry knowledge to the table and work closely with you to analyse your existing IT systems, processes, and workflows.

By conducting a comprehensive audit, an MSP can identify areas for improvement and develop tailored strategies to streamline operations and maximise efficiency. Typical scenarios could look like this:

Scenario 1

An IT consultancy team worked closely with a hospital to optimise their EHR system. By conducting user interviews, observing workflows, and analysing data, the consultants identified bottlenecks and areas where the EHR was not fully utilised. They then proposed customised training programs to enhance staff proficiency and recommended software modifications to improve usability. As a result, the hospital experienced faster documentation, reduced errors, and increased staff satisfaction, ultimately leading to improved patient care.

Scenario 2

A healthcare IT consulting services firm partnered with a multi-location clinic to centralise their IT infrastructure. The consultants conducted a thorough assessment of the clinic’s network, hardware, and software systems. They identified redundant and outdated equipment, as well as inconsistent software versions across locations. Based on their findings, the consultants developed a roadmap for standardising the IT environment, implementing cloud-based solutions, and establishing secure remote access. This consolidation and modernisation effort resulted in improved data sharing, enhanced collaboration among healthcare providers, and reduced IT maintenance costs.

Medical practice IT solutions can bring valuable insights and expertise to healthcare organisations. By partnering with IT consultants, healthcare practices can unlock efficiency gains, improve patient care, and stay ahead in today’s technology-driven healthcare landscape.

Relieve the Pain of Your IT with an “IT Care Team”

Healthcare professionals face various tech challenges that can hinder their delivery of quality patient care. An MSP can come to your rescue with business IT solutions that will empower your healthcare practice to thrive – by managing complex IT infrastructures, ensuring data security, and providing proactive support.

Partnering with the right IT solutions provider can revolutionise the way you operate. With experts caring for your IT, you can also focus on caring for their patients.

If you want to find help for your IT needs, talk to a friendly technical specialist today or call 1300 361 984 to enquire. Whether you’re in Brisbane, Townsville, or elsewhere, we’re here to assist!